Abstract Submission Guidelines

These guidelines outline the submission process and include a description of the submission content that will be requested. This is a vital reference you will need to successfully prepare and submit your abstract submission.

Another reference that may be particularly useful to you is the NASN Style Guide for authors. It includes direction on formatting certain content requested on the submission form including APA formatting, providing and citing evidence-based references, listing your credentials, and more. 

In addition, you may want to review the committee's rating instructions for details on how submissions are scored.

Before you begin, be sure to review the Call for Abstracts Agreement and Conflict of Interest Policy. All authors will be asked to agree to these on the submission form.

Print these guidelines.


Step 1: Choose an author and draft the submission

Determine who will create and start the submission process. You MUST be an author to use the online submission form.  

What if your submission has multiple authors?
Choose one author to create and start the submission. When the submission is created, additional authors will be added to or listed in the submission. Each author listed in the submission will log into the form to update and complete their author information once the submission has been created.  Additional guidelines for authors are provided in the Abstract Submission Guidelines.

What if you are not an author but are an assistant submitting on behalf of an author?
You will not use the online submission form. Contact Deborah Griffin at dgriffin@nasn.org to submit using a different form.

Draft the submission before starting the online submission form. This will allow you to copy and paste the submission content from a word-processing document or text file into the online submission form. If you do not do this, you risk the chance of timing out on the online form and losing the content you are manually entering.

As you move through each step of the submission form, the system will save each step you have completed so that you can return to the form and complete remaining steps prior to the due date. 

The NASN Strategic Goals Committee for Programs will review submissions and consider all format requests. Formats are described in the submission type section of these guidelines. There is no guarantee that your submission will be accepted in the format you request. If accepted, your presentation will be scheduled as best suits the needs of the educational session track and overall annual conference program. If the format of your submission needs to change, you will be notified by NASN.

Step 2: Log into the online form

When you are fully ready, access and log into the online submission form.

If you do not know your login, go to the retrieve login form to have a login emailed to the email address on file. 

If you do not have a login, go to the create user account form to create an NASN website user account.

Step 3: Submission Type

Choose a session type or format.  

Breakout Session (75 minutes) 1-hour of didactic and 15-minutes of question and answer time.

Workshop Session (120 minutes) 2-hour interactive workshop that involves sharing skills and/or techniques that the school nurse can learn through application of knowledge during the session. Time for questions and answers is required. 

Roundtable Discussion (37 minutes) A short burst of learning with an interactive conversational approach to the educational experience. This format allows presenters to be more personal with audiences for purposeful dialogue on their topic. It provides an opportunity for active discussion and a stimulating learning environment.  No slide presentations will be shown.
Get more detail about the roundtable discussion format.

e-Poster Presentation (approximately 1.25 hours) An e-poster session is presented on two days during the regular 4-day conference. Poster presenters are required to attend and present their e-poster only on the first day of the poster session.  A presentation time slot will be assigned to poster presenters in June.
Get more detail about the e-poster format.
View a sample e-poster.

General Sessions (approximately 1 hour) If you are interested in presenting a general or keynote session, please contact NASN.

Preconference Session (1/2 or full day) If you are interested in presenting a preconference session (June 29, 2018), please contact NASN.

Step 4: Submission Authors

You MUST be an author to use the online submission form.  

What if you are not an author but are an assistant submitting on behalf of an author?
You will not use the online submission form. Contact Deborah Griffin at dgriffin@nasn.org to submit using a different form.

All authors will be asked to provide:

  • A description of expertise. This information will be used as a speaker bio should the abstract be selected for presentation.* (250-word limit)
  • A description of experience presenting if the author will be a presenter. (250-word limit)
  • A description of the author's current position. (25-word limit)
  • Educational background. (250-word limit)
  • An agreement to the presentation recording terms and conditions.
  • An agreement to NASN's honoraria practice.
  • An agreement to NASN's submission statements and conflict of interest policy.
  • A response to the question about unapproved or investigational uses of products or devices.
  • A disclosure of any actual, potential or perceived conflicts of interest.

*Biography template: [Fullname] received [degree, certifications] in [discipline or field] from [name of university] and is currently working as a [job position] at [name of organization/institution]. A strong advocate for [list core professional beliefs or values], [she/he] involves [her/his] students in [list typical activities or projects that reflect core professional beliefs]. [Her/His] professional interests focus on [list professional or research interest], and [her/his] current projects include [list professional activities and publications]. In addition, [she/he] serves as [name of position] for [name of organization], and is a member of [name of advisory board or professional association]. [She/He] was recently honored with the [name of award] for [her/his] contributions to [field,organization, etc…]. 

Authors creating the submission will:

Provide the author information listed above.

Add or list additional authors if applicable. If there are additional authors, the following applies.

Additional authors are added by the author starting the submission. A search tool in the submission form is used to search the NASN database for the additional author(s). If the search does not yield the additional author, reach out to the additional author and have them create a user account. Once the account has been created, return to the submission form you started and use the search tool to find and add additional author(s).

Assign one author as the primary contact. When choosing a primary contact, be sure current and accurate contact information including telephone number and email address is supplied. In the case of emergent communication matters and to prevent delays with conference needs, this information is vital.

Assign a number to each author indicating the order in which authors are listed in NASN materials.

Guide additional authors to the online submission form. Instruct them to log into the submission form using their own website login credentials. They must complete the information listed above including their own biographical information and conflict of interest questions. Be sure that they do not start a new submission. When they log into the submission form, they should select the submission you started.

Authors not listed with the submission will not be mentioned in conference materials or eligible to present the material.

Additional authors will:

Make sure that the author who started the submission added or listed them in the submission form. 

Log into the submission form using their own website login credentials.

Select the submission already in process. Do not start a new submission.

Provide the author information listed above. 

Step 4a: Submission Authors - Edit AND Questions

In this step, authors review, edit, and/or complete their own biographical information and answer the author questions outlined in step 4.  

The author starting the submission will edit and/or complete his or her own author information.

Additional authors will log into the submission form using their own website login credential to edit and/or complete their own author information. Additional authors will not start a new submission.

Step 5: Submission Title and Category

Enter a title not to exceed 12 words using title case.  Title case is the use of capitalization for all principal words in a title.  Do not use all caps or unnecessary punctuation, such as quotation marks around the title or a period at the end.

Choose one of the five learning tracks based on the Framework for 21st Century School Nursing PracticeTM that is most appropriate for your session. Consider the practice components that further define each track.*

  1. Standards of Practice
  2. Care Coordination 
  3. Leadership 
  4. Quality Improvement 
  5. Community/Public Health 

*Practice components 

Standards of Practice
Clinical Competence
Clinical Guidelines
Code of Ethics
Critical Thinking
Evidence-Based Practice
NASN Position Statements
Nurse Practice Acts
Scope and Standards of Practice

Care Coordination
Case Management
Chronic Disease Management
Collaborative Communication
Direct Care
Education
Interdisciplinary Teams
Motivational Interviewing/Counseling
Nursing Delegation
Student Care Plans
Student-centered Care
Student Self-empowerment
Transition Planning

Leadership
Advocacy
Change Agents
Educational Reform
Funding and Reimbursement
Healthcare Reform
Lifelong Learner
Models of Practice
Technology
Policy Development and Implementation
Professionalism
Systems-level Leadership

Quality Improvement
Continuous Quality Improvement
Documentation/Data Collection
Evaluation
Meaningful Health/Academic Outcomes
Performance Appraisal
Research
Uniform Data Set

Community/Public Health
Access to Care
Cultural Competency
Disease Prevention
Environmental Health
Health Education
Health Equity
Healthy People 2020
Health Promotion
Outreach
Population-based Care
Risk Reduction
Screenings/Referral/Follow-up
Social Determinants of Health
Surveillance

Step 6: Audio/Visual Requirements

Order additional audio/visual items if needed. NASN will provide a basic audio/visual package at no cost.

The basic package includes:

LCD Projector with VGA Connection Please advise in advance if you will require a different connection to LCD Projector other than the VGA, for example, HDMI.

Wireless Slide Advancer

Powerstrip

Podium Microphone (wired)

Skirted Projection Table

Appropriate room-size Skirted Screen

Wireless Lav Mic

Mic Mixer

Speaker on Stand

PCDI (laptop audio)

Rooms are set in the most appropriate style for the session format and venue. Each session room is equipped with a podium.

If additional audio/visual items are needed, the submission's primary contact will be informed of the cost. Once the conference has ended, the primary contact will be billed for the additional items.

If additional items are needed but not requested prior to the conference, the primary contact will be responsible for the cost + a service fee at the time of request.

Additional audio/visual items that can be ordered: 

Flip Chart $29.00/ea  

Internet Connection $125.00+  

Wireless Lav Mic $120.00/ea  

Wireless Hand Mic $120.00/ea

Table Top Mic $45.00/ea

Step 7: Submission Questions

Supply detail about your submission. Here are the details that will be requested.

Description (250-word limit)

Learning Outcome(s) (20-word limit per outcome)

Develop desired learning outcome(s) for participants in the target audience. 

  • A learning outcome is written as a statement that reflects what the learner will be able to do as a result of participating in the educational activity.
  • A learning outcome must be observable and measurable.
  • A learning outcome addresses the educational needs (knowledge, skills, and/or practices) that contribute to the professional practice gap, and achieving the learning outcome results in narrowing or closing the gap.
  • A learning outcome must clearly support NASN's overall conference learning outcomes.

Format learning outcomes as follows.

  • Write each learning outcome so that it completes this statement, As a result of participating in this educational activity, learners will be able to . . .
  • Enter each learning outcome as a statement with a period at the end.
  • Do not start learning outcomes with a number, bullet, asterisk or any other special characters.  
  • Do not use all caps or unnecessary punctuation such as quotation marks.
  • Include a minimum of 3 learning outcomes and a maximum of 5 learning outcomes for breakout sessions, workshop sessions, and/or roundtable discussions. 
  • Include a minimum of 2 learning outcomes and a maximum of 3 learning outcomes for e-poster sessions.

Learning outcome examples:

As a result of participating in this educational activity, learners will be able to demonstrate skills in collecting and managing data to increase its usability to bring about change in the school setting.
(This learning outcome supports this conference learning outcome, Incorporate the principles of the Framework for 21st Century School Nursing PracticeTM into daily practice to advance student and population health.)

As a result of participating in this educational activity, learners will be able to describe how school nurses can develop partnerships with hospitals and public health department to provide needed services to students.
(This learning outcome supports this conference learning outcome, Apply evidence-based best practices that promote student health, academic success and healthy school communities.) 

Evidence-based References (200-word limit)

Provide at least 3 references.

References should be written using APA format.*

References must be within the 5 year window of relevance. Seminal references are acceptable. However, ensure that no other relevant research has been completed on the seminal reference topic. If other relevant research has been completed, the reference cannot be considered a credible source.

* Please reference Purdue University's Online Writing Lab for APA formatting help if needed.

Teaching Methods, Strategies, Materials and Resources (80-word limit)

Share how the audience will be engaged, e.g., props, handouts, moving through the audience, scenarios, case studies, visual aids, video, other.

Teaching methods that incorporate learner-centered strategies are encouraged.  

e-Poster authors will not be required to complete this question.

Purpose (80-word limit)

If your submission is accepted for presentation, the purpose will be included in conference materials. NASN is not responsible for making grammatical, punctuation or spelling corrections or revisions to submitted work. It is essential that you and/or your team proofread your work carefully.  

Write the purpose so that it starts with this statement, The purpose of this activity is to enable the learner to . . .

The most appropriate audience: Novice, Advanced, Administration

Step 8: Review and Submit 

Before you submit your abstract submission, review it.

If you do not see a submit button at the bottom of the screen, there is information missing.

In many cases, missing information is additional author biographical information or author answers.

When the submission is complete, select the submit button. All edits must be completed by the deadline and the submit button must be selected to finalize the submission.

A confirmation email will be sent to the author who started the submission. The confirmation email may be shared with additional authors.

If a submission is accepted for presentation, the majority of communications will be directed to the primary contact; some communications will be sent to all authors or all presenting authors.  Recipients of communications vary depending on the purpose of the communication.

Troubleshooting and FAQ

Be sure to review all sections of your submission before contacting NASN.  

If an additional author cannot be found in the NASN database using the search feature, a new user account can be created using the create use account form on the NASN website.

Verify that the author biography is complete and that author questions are fully answered for all authors.

Contact NASN at abstracts@nasn.org with questions or call Deborah Griffin at 240-247-1611.

Frequently asked questions:

Q. Who reviews the submissions and considers the format requests? 
A. The NASN Strategic Goal Committee: Programs reviews all submissions.

Q. How will I be notified if my submission is accepted? 
A. An email will be sent to all authors listed in the submission.

Q. What if the format of the submission needs to be changed?
A. NASN Conference  team will notify you of the changes that need to be made. 

Q. When will my presentation be scheduled? 
A. If accepted your submission will be scheduled as best suits the needs of the educational session track and overall Annual Conference program. 

Q, What part of the submission will be included in the NASN conference materials?
A. The session purpose.

Q. Will NASN edit the submissions and correct conventions such as grammatical, spelling or punctuation errors?
A. NASN is not responsible for making grammatical, punctuation or spelling corrections or revisions to submitted work. It is essential that you and/or your team proofread your work carefully.