Abstract Submission Guidelines

NASN uses the Catalyst platform for its annual conference abstract submission process.  Please read the following guidelines carefully  The guidelines will help you successfully prepare and submit your abstract in the Catalyst platform.

The NASN Board of Directors Conference Review Group will blindly review submissions and consider all format requests. Formats are described in the submission type section of these guidelines. There is no guarantee that submissions will be accepted in the format you request. If accepted, the presentation will be scheduled as best suits the needs of the educational session track and overall annual conference program. If the format of the submission needs to change, you will be notified by NASN.

Step 1: Before You Begin

Review these items:

  • Call for Abstracts Agreement and Conflict of Interest Policy: Review this policy; you will be asked to agree to it on the submission form.
      
  • Topics List: Review a list of top topics of interest to school nurses.
      
  • Please be familiar with the NASN Style Guide for authors. It includes direction on formatting certain content requested on the submission form including APA formatting, providing and citing evidence-based references, listing your credentials, and more.
     
  • Review the committee's rating instructions for details on how submissions are scored.
      
  • Deadlines: If at any point the abstract submitter and/or the author(s) attached to the submission do not adhere to NASN’s strict deadlines and time frames for submissions or the presentations scheduled from those submissions, the submitter and the author(s) attached to the submission jeopardize their participation in the NASN Annual Conference.  Despite having an accepted submission, NASN reserves the right to remove and/or cancel a presentation at any time if the submitter and/or the author(s) are not compliant with NASN’s deadlines and/or guidelines for submissions. NASN will not be financially responsible for any incurred financial losses and/or reimbursements for presentations that are removed and/or cancelled due to a failure to comply with and/or meet required deadlines.

Choose a submitter and draft the submission:

Determine who will create and start the submission process. This is the submitter. The submitter MUST also be an author.  

Draft the submission using the detailed outline below.

What if your submission has multiple authors?
Choose one author to be the submitter. The submitter will create and start the submission process. The submitter will enter all of the co-author information if applicable. Co-author(s) will NOT enter their respective information into the submission.  

Once the co-author information has been entered by the submitter, the submitter may grant access to co-author(s) so that he/she can verify information and/or make small edits to the information already supplied by the submitter. 

What email address should you use when you submit?
NASN recommends that the submitter use an email address that they will have access to during and outside of work hours and throughout the conference planning months, which are August through July, in order to prevent missing important notifications via email from NASN.

What if you are not an author but are an assistant submitting on behalf of an author?
Contact Jade Bland-Slaffey at jbland-slaffey@nasn.org for additional details on how to submit an abstract under these circumstances.

Step 2: Establish an Account on the Submission Platform

Please read this entire web page before completing this step.  It will give you a complete picture of the submission process.

If the submitter has one or more co-authors, co-authors will need to establish an account as well. 

If technical support is needed, reach out to the Catalyst team. This is the support link but it is also available on the Catalyst platform

Instructions for individuals who have a Catalyst account:

  1. On the Catalyst platform, enter an email address and password to sign in. 
  2. Once logged in, an alert will appear indicating that a submission has been created.  You can immediately begin editing the submission.  

Instructions for individual who do not have a Catalyst account:

  1. On the Catalyst platform, select create new account to register an account. 
  2. Enter an email address, a password and confirm the password.
  3. Click the SIGN UP button.
    1. Catalyst will send you a "confirm your account" email. 
  4. Find the email labeled "confirm account" and click on the button or link to confirm.  
  5. You will be redirected to the Catalyst website and should see an alert stating "thank you for confirming your email."
  6. Click on the "please click here to login" link. 
  7. Once logged in, an alert will appear indicating that a submission has been created.  You can immediately begin editing the submission.  

Step 3: Fill Out and Complete the Submission Form

As you move through each step of the submission process in the Catalyst platform, select the save button after each step. This will prevent the platform from losing content already entered. The form will populate a percentage level based on the amount of information filled out on the submission form. Once submitted and completed, a percentage of 100 will display. Anything less than a 100 percent means the submission was not completed.

Information

Read the information tab in the submission on the Catalyst platform. Select the next button after reading.

Submission Information 

This is the information the submitter will be asked to submit on the Catalyst platform.

Title

Enter a title not to exceed 15 words using title case.  Title case is the use of capitalization for all principal words in a title.  All caps or unnecessary punctuation, such as quotation marks around the title or a period at the end is prohibited.

Submission Type

Choose a type from one of the following types.

Breakout Session (75 minutes) 1-hour of didactic and 15-minutes of question and answer time.

NASN may include Research Panel Sessions during the Breakout Session time slots.  Research Panel Sessions include approximately 3 to 4 panelists; depending on the submissions accepted.  Presenters in these sessions are allocated enough time to share research and address questions.  Learn more about research panel sessions.

Workshop Session (120 minutes) 2-hour interactive, hands-on training skills workshop providing group work that results in tangible skills the school nurse can apply, create and use right away, i.e., action items for school nurses to take back to their school and/or district.  Workshops include time for questions and answers throughout the session.   

Roundtable Discussion Session (approximately 20 to 25 minutes) A short burst of learning with an interactive conversational approach to the educational experience. This format allows presenters to be more personal with audiences for purposeful dialogue on their topic. It provides an opportunity for active discussion and a stimulating learning environment.  Handouts and key takeaways can be shared with attendees; no slide presentations will be shown.
Learn more about roundtable discussion sessions.

e-Poster Presentation (approximately 1.5 to 2 hours) Poster presenters are required to attend and present their e-poster on the designated date during the designated time frame assigned.  A presentation date and time will be assigned by NASN to presenters in June.  NOTE: E-posters will remain available to conference attendees on additional day(s) during the conference; on these additional days, presenters are not required to be present.

Learn more about poster presentations.
View a sample e-poster.

If you would like some guidance on how to make an e-Poster that stands out, NASN encourages you to read How to Create a Poster That Attracts an Audience by Dr. Sandra L. Siedlecki, PhD, RN, APRN-CNS. 

General Sessions (approximately 1 to 1.5 hours) If interested in presenting a general or keynote session, please contact NASN.

Preconference Session (1/2 or full day) If interested in presenting a preconference session (June 27, 2019), please contact NASN.

Target Audience

Choose between 1 and 5 options from a pick list. The options include school nursing sub specialty practices and non-nursing practices. These options are used to index the content in NASN's digital document library.

Health Conditions and Professional Issues Topics

Choose appropriate topics from a pick list that help describe the content of your paper or presentation. These topics are used to index the content in NASN's digital document library.

Audio / Visual Requirements

NASN's basic package will be described and is offered at no cost. Additional equipment and the fee to reserve will be listed.  

Submission Questions 

This is the information the submitter will be asked and required to submit on the Catalyst platform.

Learning Tracks

Choose one of the five learning tracks based on the Framework for 21st Century School Nursing PracticeTM that is most appropriate for your session. Consider the practice components that further define each track.

  1. Standards of Practice
  2. Care Coordination 
  3. Leadership 
  4. Quality Improvement 
  5. Community/Public Health 

Description

Enter a detailed description of the session content not to exceed 250 words.

Learning Outcomes

Enter learning outcomes that follow this format:

  • Write each learning outcome so that it completes this statement, As a result of participating in this educational activity, learners will be able to . . .
  • Enter each learning outcome as a statement with a period at the end.
  • Starting learning outcomes with a number, bullet, asterisk or any other special characters is prohibited.
  • Using all caps or unnecessary punctuation such as quotation marks is prohibited.
  • Outcomes are limited to 20 words each.
  • Include a minimum of 2 learning outcomes and a maximum of 3 learning outcomes for e-poster sessions.
  • Include a minimum of 3 learning outcomes and a maximum of 5 learning outcomes for breakout sessions, workshop sessions, and/or roundtable discussions.

Learning outcome examples:

As a result of participating in this educational activity, learners will be able to demonstrate skills in collecting and managing data to increase its usability to bring about change in the school setting.
(This learning outcome supports this conference learning outcome, Incorporate the principles of the Framework for 21st Century School Nursing PracticeTM into daily practice to advance student and population health.)

As a result of participating in this educational activity, learners will be able to describe how school nurses can develop partnerships with hospitals and public health department to provide needed services to students.
(This learning outcome supports this conference learning outcome, Apply evidence-based best practices that promote student health, academic success and healthy school communities.)

Tips for developing desired learning outcome(s) for participants in the target audience.

  • A learning outcome is written as a statement that reflects what the learner will be able to do as a result of participating in the educational activity.
  • A learning outcome must be observable and measurable.
  • A learning outcome addresses the educational needs (knowledge, skills, and/or practices) that contribute to the professional practice gap, and achieving the learning outcome results in narrowing or closing the gap.
  • A learning outcome must clearly support NASN's overall conference learning outcomes.

Evidence-based References

Enter references using APA format. You will have a 200-word limit for this information.

Please reference Purdue University's Online Writing Lab for APA formatting help if needed.

Do I need references for my abstract submission?
Yes, you are required to have relevant/timely evidence-based references in APA format on your abstract submission. If evidenced-based references are not provided, your submission will NOT be reviewed for consideration or accepted. References are not optional or “available upon request.”  NASN accepts seminal evidence-based references. However, NASN expects the abstract submitter and/or abstract author(s) to do their due diligence to ensure that more research has not been presented on the topic in order for the reference to qualify.  ANCC highly encourages this practice as well.

Where do I need to include evidence-based references in my final presentation?
Evidence-based references are required and are NOT optional.  Presentations must include references in clear text.  Links to references using scannable technology such as QR codes or noting "references offered upon request” are not acceptable forms of references.  If the evidence-based references are not clearly listed in the presentation, the presentation is in jeopardy of not being included in the NASN Annual Conference.  No exceptions.

Teaching Methods, Strategies, Materials and Resources

NASN is moving towards a more interactive learning approach and style to the education presented at the NASN Annual Conference and would like to see various techniques and strategies utilized to engage our diverse learners’ needs. Please plan to explain in detail the type of teaching techniques, approaches, the types of interactive activities that will be shared and how presenters plan to engage learners with the use of adult-learning theory and evidence-based best practice models available.  Provide this information with a 250-word limit.

Purpose

Enter a purpose that starts with this statement The purpose of this activity is to enable the learner to . . .  You will have an 80-word limit for this information.

Accepted Presentation

Acknowledge that NASN will request a digital copy of the presentation, e-poster and/or handout(s) in May.  Please be sure to read the information on deadlines in the section above labeled "before you begin."

Livestream/recording Option

Respond to a yes/no question.

Appropriate Audience 

Choose the appropriate audience. The audience(s) you choose will be listed in the conference program.

Submitter Information

Enter submitter information in the Catalyst platform. The submitter will receive all communications regarding the submission.

Authors 

Please read this section carefully as it is important to enter authors accurately.

The submitter will enter their information in the author's area of the Catalyst platform.

The submitter will enter co-author(s) in the author's area if applicable. The submitter will need to be sure the order of authors is correct.  The submitter can "drag and drop" authors to change the order on the screen.  Please identify and appropriately mark co-authors who will be physically present at the NASN Annual Conference.

Authors and organizations are entered separately.  Authors are asked to connect or create an affiliate organization.  An affiliate organization can be your place of work, i.e., university, company or organization of employment.  It can also be your association, i.e., the National Association of School Nurses.  You should search the Catalyst platform for your affiliate organization to see if it is already listed.  If you find it, you can add your name to it.

This is the information the submitter will be asked to submit for each author in the Catalyst platform:

  • Role: Lead presenter, co-presenter, co-author, not presenting.
  • Prefix, Name, Suffix
  • Credentials: Listed as you want them printed in the conference program.
  • Title: Your current job title at your place of employment.
  • RN status: Yes or no.
  • Nursing degree or other degree
  • Email address: Enter an address where you can be reached outside of work and in the summer months through July.
  • Experience * (Maximum 250 words)
  • Presenting experience (Maximum 250 words): Share your background with presenting.
  • Current position experience (Maximum 25 words): Share what you do in your current job.
  • Educational background (Maximum 250 words): Please list in the following format:
    • Degree title
    • Institution (Name, city, state)
    • Major area of study
    • Year completed
  • Agreement to NASN's photography/videotaping/audiotaping/livestreaming policy
  • Acknowledgement of the conflict of interest policy
  • Acknowledgement of NASN's honoraria policy
  • Unapproved or investigational devices (Y/N with explanation if Yes)
  • Institutional Review Board (Y/N with request for more information if Yes)
  • Conflict of Interest (Y/N with request for additional information if Yes)
* Experience: Describe the author's expertise and years of training specific to the educational activity described in this abstract submission. This information will be used as a speaker bio should this abstract be selected for presentation. Here is a biography template: [Fullname] received [degree, certifications] in [discipline or field] from [name of university] and is currently working as a [job position] at [name of organization/institution]. A strong advocate for [list core professional beliefs or values], [she/he] involves [her/his] students in [list typical activities or projects that reflect core professional beliefs]. [Her/His] professional interests focus on [list professional or research interest], and [her/his] current projects include [list professional activities and publications]. In addition, [she/he] serves as [name of position] for [name of organization], and is a member of [name of advisory board or professional association]. [She/He] was recently honored with the [name of award] for [her/his] contributions to [field,organization, etc…]. 

Feedback 

The feedback tab will contain information after the submission has been reviewed and scored. This tab may or may not be visible to the submitter and co-authors.

4. Review the Form Before Submitting

The submitter may save, submit, withdraw or print the submission.  It is always a good idea to save and give yourself some time before doing a final review and submitting.  Also, if the submitter is going to share the submission with co-authors, this should be done before the submission is submitted.

NOTE: The submitter may share submissions with co-authors. The share options are can edit and can view. If the share option selected is can edit, co-author(s) can make minor edits. If the share option selected is can view, co-author(s) can view the submissions but cannot edit.  By default the share options are "can edit."

Troubleshooting and FAQ

Please direct technical support requests that involve assistance with the Catalyst platform to the Catalyst support team. Prior to contacting the support team, please review your submission carefully.  

Please direct questions such as the FAQ below to the NASN conference team.

Q. Who do I reach out to if I have issues with Catalyst (i.e. setting up an account, accessing my account, etc.?
A. If you cannot access your account to login or you are having issues creating an account, please contact the Catalyst support team to assist you
If you can access your account in Catalyst, but are having issues with your submission, reach out to the Catalyst customer support using the support link at the top of the site just next to the Dashboard. 

Q. Who reviews the submissions and considers the format requests?
A. The NASN Board of Directors Conference Review Group blindly reviews all submissions.

Q. How will I be notified if my submission is accepted?
A. NASN will send an email to the primary point of contact listed on the submission.

Q. What if I submitted something, but have not heard back from NASN?
A. If you were not the primary point of contact, NASN recommends you ask the primary point of contact listed on the submission. If the primary point of contact did not receive an email, please proceed to check spam folders. On rare occasions, notification email messages have been found in the spam folders. If you still cannot locate a response, please reach out to the NASN conference team.

Q. What email address should I use for submitting?
A. NASN recommends the submitter use an email address where they can be reached during and outside of work hours and throughout the NASN Annual Conference planning months between August and July in order to prevent missing important notifications via email from NASN.

Q. What will happen if I do not adhere to deadlines as requested?
A. If at any point the abstract submitter and/or the author(s) attached to the submission do not adhere to NASN’s strict deadlines and time frames for submissions or the presentations scheduled from those submissions, the submitter and the author(s) attached to the submission jeopardize their participation in the NASN Annual Conference.  Despite having an accepted submission, NASN reserves the right to remove and/or cancel a presentation at any time if the submitter and/or the author(s) are not compliant with NASN’s deadlines and/or guidelines for submissions. NASN will not be financially responsible for any incurred financial losses and/or reimbursements for presentations that are removed and/or cancelled due to a failure to comply with and/or meet required deadlines.

Q. What if the format of the submission needs to be changed?
A. The NASN conference team will notify you of the changes that need to be made.

Q. When will my presentation be scheduled?
A. If accepted, submissions are scheduled as best suits the needs of the educational session track and overall Annual Conference program.

Q, What part of the submission will be included in the NASN conference materials?
A. The session purpose.

Q. Will NASN edit the submissions and correct conventions such as grammatical, spelling or punctuation errors?
A. NASN is not responsible for making grammatical, punctuation or spelling corrections or revisions to submitted work. It is essential that you and/or your team proofread your work carefully.