Table of Contents
Website Admin Toolkit
Website Maintenance Calendar Tips
Maintenance Tips for the Home Page
1x or 2x per week: Make sure you have new content in your home page Facebook Feed, Latest News announcements widget, or both.
Regularly:
Post to the calendar including conference date, conference registration deadlines, other conference deadlines, School Nurse Day, board and committee meetings, award deadlines, scholarship deadlines, other.
Photo Album: If your home page has one, post pictures showing school nurses at association events and activities.
Maintenance Tips for Interior Pages
When a conference date has been set, update the conference web page or calendar; depending on where you place your conference details. Update each time you have new information or provide a link out to a separate event website if you have one.
When award and scholarship applications open, update appropriate web pages.
When award and scholarship recipients are announced, update appropriate web pages.
When new leaders are elected, update the leadership web page(s).
Annually: Identify web pages that contain text, links and/or images reflecting NASN content (membership application, membership guides, membership pages, NASN Strong logo and page, Every Student Counts logo and page(s), etc.). Quality control to be sure all are current.
Renewing a Domain Name
Domain Name Management: 31-minute Video explains this responsibility.
Settings Button
Settings Button: This button appears to site admins. It is in the top right corner of the screen and visible once you sign in.
Settings Button > Settings (Where you update the copyright year.)
Settings: Please do not change any of the settings on the Settings screen under the Settings Button. Contact NASN if you have questions about the settings.
Settings Button Overview: 9-minute Video reviews what is available in this area.
Settings Button > Members (Where you add/remove site admins.)
Members: Please do not add and remove members. The integration between the site and NASN's membership database automatically adds and removes members based on membership status.
Add or Remove Site Admins: 4-minute Video explains how.
Settings Button > Reports
Reports: There are several reports, but the following two are very useful.
Community Members Joined and Left report: This will provide you with names and email addresses for new or reinstating members as well as lapsed members within a date range.
Current Community Members report: This will provide you with a list of all community members and includes a column called Receiving Email. This will tell you if the member is subscribed to receive email from the community discussion list. All members start out receiving the email from the discussion list but can opt out at any time. If they opt out, they can still read the discussions on the website.
Settings Button > Email Community Members
Email Community Members: Site admins can reach members via the discussion list, but they can also reach them using this tool.
Message sent using this tool go out immediately, which is quicker than sending a discussion list message. The latter typically gets delivered the following day because subscriptions to the discussion list are usually set to Daily Digest mode.
Use the Email Community Members tool sparingly and for things like deadlines or timely calls to action. The text cannot be formatted as bold or italicized so your message should be very brief.
As you are composing the message, the system will let you know if any members have opted out of the email system. You can choose to email them directly using the list the system supplies.
Settings Button > Moderation
Moderation: Site admins receive an email when a discussion list message is being held in moderation but these messages can also be found under this option in the Settings Button. Most sites allow members to post messages without moderation. However, the system has two global moderation rules. One is for a member's first post. Once a member's post is approved, their next posts will not be moderated. The other one is for member's who post more than two messages in a 10-minute span of time. This helps control issues with infected email programs.
Settings Button > Manage Events
Manage Events: Site admins can locate all events ever added to the site's calendar widget. This allows for a look back at the organization's activities.
Site Options > Site Setup
Site Setup: Please do not edit anything in this area except the copyright year under "site name" and the email address or organization address under "contact us."
The site's logo is managed in this area. However, please contact NASN if you have questions about changing your site's logo or any other settings in Site Setup. Changing a logo often requires changing the site's colors, which can only be done at NASN.
Site Setup Overview: 7-minute Video includes how to update the copyright year.
Site Options > Ads
Ads: View the software documentation. Focus on the Website Ad documentation. Contact NASN if you have questions about website ads.
Edit Page (Where you edit page layout or design.)
Edit Page: This area is in the "back end" of the content management system (CMS). Edit Page is where the layout of a web page can be edited. It is also where content items can be edited, added, or removed. Use it with care.
The building blocks of a web page are: Rows that define the layout on the web page; and Content Items or Widgets that are placed into the rows and then filled with content. Contact NASN if you have questions.
View the recording below. Avoid deleting content items in favor of using the "hide" feature in the content item's properties to retain the content but hide it from the public.
55-minute Video
Software documentation: Build Page Layout and Content
Edit Navigation (Where you add, hide or move pages.)
Edit Navigation: This area is in the "back end" of the content management system (CMS). Edit Navigation is where web pages can be edited or added. Use it with care. View the recording below. Avoid deleting web pages in favor of unchecking the "visible in navigation" checkbox on the page's properties OR by using the "archive page" feature. Contact NASN if you have questions.
55-minute Video (Same as the video provided for the Edit Page topic above.)
Software documentation: Create Pages
Text Editors
Text Editors are the visual interfaces where admins enter text that will appear on a web page. The interface looks like a word processing program and has formatting toolbars across the top; just above the space where text is added. Editors are used in editing HTML content items, creating announcements, and/or adding an event to the calendar.
IMPORTANT: You should always CLEAN copied text before pasting it into a text editor. Use a tool like StripHTML. Paste your text in the tool then copy if from the tool to paste into the text editor. This will clear formatting code hidden from view that accompanies text you copy from a word processor, email or other web page.
File Manager
File Manager: This is where files you share on web pages, with the public, are stored. This includes documents, images and videos. Examples of documents include conference brochures, award applications, position statements, and more.
IMPORTANT: Documents that are for members viewing only should be uploaded to the community library (see Online Community > Library below). This will protect them from being visible to the public. Examples of documents include meeting minutes, a member benefit that includes a discount code, other.
8-minute Video explains the File Manager and how to upload files.
Linking a document on a web page: Use the INSERT FILE tool and the INSERT/EDIT LINK tool
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- Open the text editor on the web page where your document will be linked.
- Select the INSERT FILE tool from the toolbar.
- Upload your file to the File Manager.
- Close all windows without saving anything further. Your document has been uploaded and you will be returned to the text editor.
- Highlight the text that will link to the document.
- Select the INSERT LINK tool from the toolbar.
- Locate the file you uploaded and select it.
- Click insert.
- Look for the "open link in" pick list. Change the selection from "current window" to "new window."
- Save you work.
HTML Content Items
HTML Content Items: The building blocks of a web page start with rows that define the layout on the web page. Once rows are added to the page, content items and/or widgets are placed into the rows and then filled with content.
Web admins should ONLY add HTML Content items to rows. Other content items and/or widgets behave differently and require guidance not included in this toolkit. Contact NASN if you have questions.
Edit HTML Content Items Using Edit Page (Use ONLY when the In-context Editor is not turned on or if you want to add or edit content items.)
Edit HTML Content Items Using Edit Page: As the heading states, whenever possible enable in-context editing so that you can edit HTML Content items directly on the web page without having to go into Edit Page.
If you need to add a content item to the page, edit a content item's location on the page, name, CSS wrapper or style, viewing permissions or hide/unhide it, you will need to use Edit Page.
41-minute Video explains editing HTML Content items using Edit Page and the In-context Editor.
Edit HTML Content Items Using the In-context Editor
Edit Using the In-context Editor: Each HTML Content item has a setting that can be toggled on or off. The setting is called "enable in-context editing." When toggled on, the item can be edited on directly on the web page without going into Edit Page.
24-minute Video.
Images
Images add aesthetics to your website. Always adhere to copyright laws and privacy considerations when adding images to your site.
Site Logo Image
Site Logo Image: See Site Options > Site Setup above.
Images on Web Pages
Images on Web Pages: 38-minute Video provides tips for adding images to web pages.
Video Using YouTube Embed Code
YouTube Embed Code: Any YouTube video can be displayed in an HTML Content item on a web page.
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- Open the HTML Content item text editor.
- Click on the HTML tool in the toolbar.
- Copy the code below.
- Replace the highlighted code (between the opening and closing parenthesis) with your YouTube video link. Find the link by clicking the SHARE button under the YouTube video and copying the link provided in the pop-up window.
- Save the text editor changes.
<div style="position: relative; height: 0; padding-bottom: 56.25%;"><iframe width="640" height="360" style="position: absolute; width: 100%; height: 100%; left: 0;" src="https://www.youtube.com/embed/MimUTbQsRJI?si=NQT0iRAevkRi98yx" title="YouTube video player" frameborder="0" allow="accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share" referrerpolicy="strict-origin-when-cross-origin" allowfullscreen="allowfullscreen"></iframe></div>
Video Uploaded to the File Manager
Video Uploaded to the File Manager: A video can be displayed in an HTML Content item on a web page.
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- Open the HTML Content item text editor.
- Select the Insert/edit Video tool in the toolbar.
- Locate your video and upload it.
- Once the video is uploaded, insert it.
- Save the text editor changes.
Widgets
Widgets: Widgets are design elements that perform a specific function and can be added to a web page.
A widget is added via Edit Page. It is added to a row just as an HTML Content item is added. Once added to the row, the widget's properties are edited. The widget must also be opened in edit mode by clicking on the edit tool on the widget. The default settings must be accepted by simply saving it. Once it closes, save the page and publish the page.
The widget will be managed directly on the web page and NOT in Edit Page.
Admins will see an edit button above the widget that enables them to edit the content displayed in the widget.
Contact NASN with questions about widgets.
Announcements Widget
Enter description
Calendar Widget
Calendar Widget 9-minute Video
Photo Album Widget (aka Community Slideshow)
Photo Album Widget 7-minute Video
Software documentation: Community Slideshow
Featured Cards Widget
Featured Cards Widget 12-minute Video
Software documentation: Featured Card
Quick Links Widget
Quick Links Widget: Software documentation: Quick Links
Carousel Widget (Not recommended.)
Carousel Widget: Please contact NASN to update or swap your Carousel Widget out for a newer design element.
Online Community
Online Community: Each website includes an online community for members of the group. Members are automatically removed when they lapse and added when they join. These changes are made possible through an integration with the NASN database.
Online Community > Discussion List
Discussion List:
Online Community > Library
Library: Discussion List attachments are automatically stored by the software in the library. In addition, library entries can be manually uploaded one at a time or in bulk. All files in the library are visible to members only.
20-minute Video including a short explanation of the Admin view in the last 2 minutes of the video.
Online Community > Directory
Directory:
Software Documentation
Software Documentation: The website content management system (CMS) is licensed through Higher Logic.
Complete documentation on managing site navigation and content.
Community Manager Toolkit
Community Manager Toolkit: This toolkit is from the community software company Higher Logic and includes tips for creating and nurturing online communities.
Community Manager Toolkit.